Athletics Facility Request Procedure for 2017

December 5, 2016

Organizations are invited to request athletics facilities by the end of January for the time period of March 1, 2017, to October 31, 2017. 

Please be aware that your request is not a reservation until it has been reviewed and approved. Organizations or groups with delinquent paperwork or fees will not be considered in the reservation process. Only requests for the stated period of time will be considered. Facilities will be block-booked ahead of time for expected City and School use.

We are asking that all facility requests be submitted by 5 p.m., January 31, 2017. Requests received by this date will be given priority over later requests, but understand that City and School use of facilities will have priority throughout the year. 

A minimum of a two weeks’ notice is required for any tournament request to be considered throughout the year. Please be aware of additional requirements once your request is approved. You will find those requirements noted and/or included in your facility request packet.

New in 2017:

  • Recreation administration will be located inside the Scarboro Community Center instead of the Oak Ridge Civic Center. If you need to meet with Matt Reedy, Athletics Manager, please make an appointment if possible.
  • Tournaments must be cancelled at least 72 hours in advance (Wednesday morning for a Saturday start) to avoid a 50% rental cancellation fee.

Facility packets can be picked up at the Oak Ridge Civic Center or may be downloaded from the City website ( If you have any questions, contact Matt Reedy at (865) 425-3442 or via email at