City of Oak Ridge Materials Management Bid Requests
If you download any bid related documents from this site please email lmajeski@oakridgetn.gov with your name and company name. Also, if you have not completed a vendor's application for the City of Oak Ridge it is available for download at the bottom of this page.  
 

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FY15 Purchase of 15kV 500 MCM Copper Cable


Sealed Bids will be received by the City of Oak Ridge, Finance Department, until 11:00 a.m. (local time), Wednesday, November 12, 2014, and then publicly opened at the City of Oak Ridge, Central Services Complex, Finance Department Conference Room, located at 100 Woodbury Lane, Oak Ridge, TN for Underground Distribution Cable per the specifications provided by the City of Oak Ridge, Electric Department.      

PDF File: Copper Cable Specs                                                            
                                                                                                                                               

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FY2015-190 Soccer Field Turf Maintenance

Sealed Bids will be received by the City of Oak Ridge, Finance Department, until 11:00 a.m. (local time), Friday, November 14, 2014 and then publicly opened at the City of Oak Ridge, Central Services Complex, Materials Management Conference Room, located at 100 Woodbury Lane, Oak Ridge, TN for FY2015-190, Soccer Field Turf Maintenance per the specifications provided by the City of Oak Ridge, Recreation and Parks Department.

A Mandatory Pre-Bid Meeting & Tour will be begin at 10:00 a.m. Local Time, Tuesday, October 28, 2014, on-site, starting at the Milt Dickens Soccer Field, 115 Athens Road then continue to Energy Solutions Field, LaSalle Field and Katie Hunter Field.

PDF File: FY2015-190
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FY2015-179 Turtle Park Sewer Basin Project

The City of Oak Ridge will receive separate sealed BIDS for the construction of a wastewater project for the Wastewater System Rehabilitation Program:  EPA Administrative Order CWA-04-2010-4772: Turtle Park Sewer Basin Project – Contract FY2015-179.  Bids will be received by the Finance Department, c/o Lyn Majeski, City of Oak Ridge, 100 Woodbury Lane, Post Office Box 1, Oak Ridge, Tennessee, 37831-0001 until 11:00 a.m. (Local time),  November 13, 2014, and, then, at said time, they will be publicly opened and read aloud.  Bids received after that time will be returned unopened.

The work is to be bid on as follows:  The work covered by this Contract comprises the rehabilitation of existing manholes, point repairs, rehabilitation of existing sanitary sewers, and replacement of existing sanitary sewers for the City of Oak Ridge.  Work will be conducted primarily, but not exclusively within the Turtle Park Sewer Shed Mini-Systems. All Work will be located within the City Limits of Oak Ridge.  Work includes, but may not be limited to, the following major components:

  1. Lining of approximately 10,900 linear feet of existing gravity sewers by the pipe bursting method.
  2. Replacement of approximately 5,750 linear feet of existing gravity sewers by the cured-in-place method.
  3. Replacement of approximately 2,495 linear feet of existing gravity sewers by the open cut method.
  4. Construction of approximately 34 point repairs of existing gravity sewers.
  5. Installation of approximately 20 new manhole frames and covers.
  6. Rehabilitation of approximately 1,200 vertical feet of existing sanitary sewer manholes.
  7. Associated service connections and appurtenances to the main project.
The allotted time for construction is 210 calendar days.

The information for Bidders, Bid Form; Form of Agreement; Drawings; Specifications information; Bid Bond, Performance Bond, and Payment Bond Information; and other  CONTRACT DOCUMENTS may be examined at the following locations:

  1. City of Oak Ridge, 100 Woodbury Lane, Oak Ridge, TN 37830, (865) 425-1875 LDA Engineering, 3305 Maloney Road, Knoxville, TN
  2. LDA Engineering, 3305 Maloney Road, Knoxville, TN 37920, (865) 573-7672
  3. Knoxville Builders Exchange - 300 Clark Street - Knoxville, TN 37921, (865) 525-0443
  4. TN AGC & iSqFtPlan Room-Knoxville, 622 Leroy Avenue, Knoxville, TN 37921, (800) 364-2059
  5. Nashville Minority Business Center Office, Ms. Marilyn Robinson, Executive Director, 1919 Charlotte Avenue, Suite 310, Nashville, TN 37203, (615) 255-0432

Copies of the CONTRACT DOCUMENTS may be obtained from the office of LDA Engineering located at 3305 Maloney Road, Knoxville, Tennessee 37920 by digital download for a non-refundable fee of $50.00.  Paper copies of plan sheets may be obtained upon payment of a non-refundable fee of two hundred ($200.00) dollars.  Bids will be accepted from contractors obtaining the Contract Documents from the Issuing Office only.

Bid Security in the amount of ten (10%) percent of the Bid must accompany each Bid.  No bid may be withdrawn within ninety (90) days after the scheduled closing time for receipt of Bids.

Davis-Bacon Act Requirements:

This project is being funded by a State Revolving Fund loan on or after the 2014 EPA Fiscal Year.  The loan recipient must be in compliance with all applicable Davis-Bacon Act requirements.

Buy American Iron and Steel Requirements:

This project is being funded by a State Revolving Fund loan from FY2014.  The loan recipient must be in compliance with all applicable Buy American Iron and Steel requirements in accordance with the “Consolidated Appropriations Act, 2014” enacted on January 17, 2014.

Disadvantaged Business Enterprises (DBE) Requirements:

Any contract or contracts awarded by the Owner through this invitation for bids will be funded by a State Revolving Fund (SRF) loan from the State of Tennessee. State and Federal funds will be involved in this project, and, as a result, Bidders must comply with the SRF Loan Program’s Disadvantaged Business Enterprises (DBE) requirements including contacting a minimum of 10 qualified DBE sub-contractors, professional service providers, vendors, and/or suppliers by certified mail to solicit bids.  The apparent successful Bidder must submit to the Owner copies of the certified letters and return receipts with the bid package.  Neither the State of Tennessee nor any of its departments, agencies, or employees is/or will be a party to this Invitation for Bids or any resulting contract(s) awarded by the Owner.

Special Notice to Disadvantaged Business Enterprises (DBE) Requirements:

All qualified Disadvantaged Business enterprises (DBE) firms desiring to bid as a General Contractor, sub-contractor, professional service provider, supplier, or equipment vendor are encouraged to contact Ms. Marilyn Robinson at the Nashville Minority Business Center office listed above to review bidding/contract documents.  Qualified Disadvantaged Business Enterprises (DBE) firms may also contact Greg Jones, P.E., gjones@ldaengineering.com, LDA Engineering, - 3305 Maloney Road, Knoxville, Tennessee  37920, (865) 573-7672 in order to obtain a list of prospective bidding General Contractors or to obtain copies of bidding/contract documents.

The Owner reserves the right to reject any and all Bids, to waive irregularities in the Bids, and to determine the lowest responsible Bidder.

All Bidders must be licensed Contractors as required by the Contractor's Licensing Act of 1994 (Latest revision).  Bidder's name, address, license number, expiration date and that part of classification which applies to the Project(s) and the name, address and licensing information for Plumbing, HVAC, Masonry and Electrical Contractors must be on the sealed envelope containing the executed Bid Proposal.  All required items must be listed, with any item(s) that are not applicable to the Project in accordance with the Regulations to be marked "not applicable to this project". 

In compliance with the act, sealed envelopes will not be opened unless all required information is properly displayed.  Contractors must comply with all "Drug-Free Requirements".  All Bidders must comply with Title VI of the Civil Rights Act of 1964.

NOTICE:

            1.         A Mandatory Pre-Bid Conference will be held at 10:00 a.m. (Local time), November 5, 2014, in the Conference Room of the City's Central Services Complex at 100 Woodbury Lane, Oak Ridge, Tennessee

             2.         Reference Section 00100, Page 00100-2, Article 3 for List of Pre-Qualified Sewer Line Rehab Systems.

             3.         Questions should be directed in writing to gjones@ldaengineering.com.  All questions will be answered by issue of an addendum.  The cut-off for questions will be on November 7, 2014 at 5:00 p.m.  No questions received after the cut-off date and time will be answered.



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Specifications and bid documents may be examined and obtained from the City of Oak Ridge, Central Services Complex, Finance Department, 100 Woodbury Lane, Oak Ridge, Tennessee, 37830 or by calling Lyn Majeski, Accounting Division Manager at (865) 425-1819, or by e-mail lmajeski@oakridgetn.gov.

Alternately, you may call Materials Management at (865) 425-1809.

Download the
Vendor's Application.